2026-11-05 General Meeting Minutes
Meeting Details
Attendance
Campaign coordinator: @chima
Membership coordinator: @Adri_Martinez
Education coordinator: @Englishpete08
Treasurer: @Turcotte
Secretary: @ckposadas
General Membership: @Jacob
Recording Check
- Ensure that meeting is being recorded.
Agenda
Housekeeping
[Urgent] E-Board Nominations Announcement
Motion to have Nominations’ Committee (@adri_martinez, @turcotte) announce nominations for the WCU’s 2026 Steering Committee Elections. Here are the nominations as of November 5th:
Focus Campaign coordinator: @chima
Membership coordinator: @Englishpete08, @ckposadas, @Jacob
Education coordinator: @Englishpete08
Treasurer: @Turcotte
Secretary: @ckposadas, @Turcotte, @aleiva01 (pending)
A. Appended motion to extend the nomination window to November 11th.
Seconded: @Jacob
Discussion details
@Adri_Martinez proposed this extension since the Nominations Committee missed a member while collecting nominations. This was due to an error in the member’s payment and the incorrect grace period implemented on Stripe.
B. Appended motion to remove non-steering committee member requirement for seconding motions if quorum is 5 or below. [Ref Article 4, Section 6]
Seconded: @Jacob
End of Year Review/Planning
Motion to discuss and approve @ckposadas and @Jacob leading this year’s End of Year Review (current draft).
Discussion Details
@ckposadas explained his proposal. He emphasized wanting to overturn the current round robin approach to the End of Year Review and replacing it with a more centralized approach. Specifically, he wanted to have appointed leads do an analysis of WCU’s activities throughout the year, presenting findings at the designated time when the End of Year Review was meant to take place.
@chima and @Adri_Martinez disagreed due to the anti-democratic nature of the approach. @chima preferred that the discussion naturally sway towards who put in the work to do the analysis without having to vote on throwing away the round robin approach.
@ckposadas disagreed with @chima since he didn’t believe the discussion would naturally sway that way. He was concerned that there would significant deviations from the key points described in the analysis, similar to the tangents that emerged during the previous End of Year Review.
@Jacob agreed with @chima’s approach. No vote was held because everyone got confused what they would be voting for and against.
Business Cards
Open follow-up discussion on creating business cards for WCU. According to @Turcotte, the rates for business cards at Office Max are as follow:
- $150 for 1000 cards
- $75 for 200 cards
Discussion Details
- @Jacob preferred to buy 200 cards since 1000 would probably be too much.
- @Turcotte focused on the design of the business cards, offered to make his own design and post it on the forum.
- @ckposadas suggested that @Englishpete08 collaborate with @Turcotte since he expressed interest in making a design himself.
Campaign Business
C. DeFlock Stockton November Plan
Motion to discuss and approve detailed plan for the remainder of WCU’s DeFlock Stockton side quest in accordance with October’s vote. (Stockton City Council schedule)
Modified Plan: Suspend campaign activities for November due to the Holidays.
Seconded: @Jacob
Event Planning
D. After Hours
Motion to discuss and approve topic for this month’s After Hours.
Approved Topic: Post Election Discussion
Seconded: @Jacob
New Membership Orientation
Motion to discuss the date and time for WCU’s next New Membership Orientation.
E. Xmas event
Motion to discuss and approve @Adri_Martinez’s suggestion to have WCU hold a Xmas event.
Seconded: @Jacob
Discussion details
- @Adri_Martinez suggested possibly holding a Xmas event where WCU members all eat out somewhere instead of having the usual potluck.
- The WCU members tried planning a date in December but did not come to a consensus. @Jacob thought it impractical to plan so far in advance considering other holiday plans family and friends may invite members to.
- @ckposadas suggested using funds from WCU’s treasury for the event. @Turcotte agreed, especially if we decide to invite new people to the get-together.
F. Game Night
Appended motion to cancel Game Night for the month.
Seconded: @Jacob
Miscellaneous
None
Calendar
November 2026
| Su | Mo | Tu | We | Th | Fr | Sa |
|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 (General) | 6 | 7 |
| 8 | 9 | 10 (Working) | 11 | 12 | 13 | 14 (Coffee) |
| 15 | 16 | 17 | 18 | 19 (After Hours) | 20 | 21 |
| 22 | 23 | 24 (Steering) | 25 | 26 (Thanksgiving) | 27 | 28 |
| 29 | 30 |
December 2026
| Su | Mo | Tu | We | Th | Fr | Sa |
|---|---|---|---|---|---|---|
| 1 | 2 | 3 (General) | 4 | 5 | ||
| 6 | 7 | 8 (Working) | 9 | 10 | 11 | 12 (Coffee) |
| 13 | 14 | 15 (Final city council meeting) | 16 | 17 (After Hours) | 18 | 19 |
| 20 | 21 | 22 (Steering) | 23 | 24 (Christmas Eve) | 25 (Christmas) | 26 |
| 27 | 28 | 29 | 30 | 31 |
Voting Record
| A. Extend Collecting Nominations | B. Changing Rules for Seconding Motions | C. Suspend Flock Campaign Activities | D. After Hours Topic | E. Host WCU Xmas Event? | F. Cancel November’s Game Night | |
|---|---|---|---|---|---|---|
| @chima | Yes | Yes | ** | ** | ** | ** |
| @adri_martinez | Yes | Yes | Yes | Yes | Yes | Yes |
| @englishpete08 | Yes | Yes | Yes | Yes | Yes | Abstain |
| @turcotte | Yes | Yes | Yes | Yes | Yes | Yes |
| @ckposadas | Yes | Yes | Yes | Yes | Yes | Yes |
| @Jacob | Yes | Yes | Yes | Yes | Yes | Yes |
** Absent from meeting
Quorum
(6+6+5+5+5+5)/6/2 =2.667 (round to 3)