2024-05-13 WCU Steering Committee Meeting

Meeting Minutes & Weekly Updates Steering Committee Meetings
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2024-05-13 WCU Steering Committee Meeting

Attendance

Campaign Coordinator: @chima
Membership Coordinator: @HipGnosis
Treasurer: @Turcotte
Secretary: @Robert_H

Meeting Notes

scheduling meeting

  • 90 MINUTES TOTAL

  • Reports of Officers & Committees (25 minutes) + 5 Minutes Q&A

  • Pertaining to Scheduling for time until next GM + Specific Days in Additional Months (30 minutes)

  • Unfinished Business from the General Meeting (10 mins)

    • The standardization of whether the abstaining vote counts as a No or not
    • A few other bylaws that we reviewed in January 2024 that still needed to be approved
    • Reilly: We delay all bylaw modifications until the July 2024 Bylaw Reviews
    • Harpreet: Modify bylaw review bylaws to state that we will only review them one time per year (January). Also we modify the requirements so that bylaws only have to be posted on the forum 2 weeks prior to a general meeting and then can be approved at that general meeting (no first reading/second reading). Allow amendments during the 2 week period.
  • Focus Campaign Business
    • Election for No Votes for Genocide leadership

New Business

  • Steering Committee Role in Organization - added by Harpreet after meeting; previously discussed with Reilly

  • Scheduling of events at meetings.

  • SECTION 5: ORDER OF BUSINESS

    • The default order of business for General Meetings shall be as follows:
      • Call to Order
      • Roll Call
      • Introductions
      • Reports of Members Sick or in Distress
      • Reports of Officers & Committees (25 minutes) + 5 Minutes Q&A
        • State of the Org: Monthly Updates that are similar to Weekly Updates
          • No voting at this time period
          • Add the forum posts to the slides so when people go back, then can remember what the forum post looked like
      • Pertaining to Scheduling for time until next GM + Specific Days in Additional Months (30 minutes)
        • Unfinished Business
        • New Business + Additional Items
        • Schedule Events for time until next GM + Specific Days in Additional Months
      • All Remaining Items
        • Unfinished Business
        • New Business + Additional Agenda Items
      • New Business + Additional Agenda Items
      • Financial Report (move this to the reports of officers)
      • Minutes of the Previous Meeting
      • Announcements (this is in calendar)
      • Calendar Again If Needed
      • Adjournment

Super Working Monday Meeting (5 mins)

  • Last Monday of every month
    • They would be hybrid meetings and be approximately 2 hours. They would have a strict timeline. For example: 45 minutes focus campaign 1, 45 minutes focus campaign 2, and then 30 minutes on remaining tasks.
    • Members would be able to go into breakout groups to continue working on something. They can bring a laptop/use phone to bring online Members with them into breakout group.

Temporary Working Group on Public Facing Material (15 minutes)

  • Any steering member can approve anything, but tell people if you pass outside of your lane

    • Recall via steering
    • Recall via same process as side-quest
    • Or discuss at next general meeting

  • Modify it to SOP Develop group to help steering identify areas that need an SOP, develop SOP themselves, ensure the SOP is good - posting styleguide

Street Team for Posting Flyers - Sign Up with Reilly (5mins)

How to interface or work with outside groups for the No Votes for Genocide Campaign (10 minutes)

  • Approve as an org who we are working with
  • They should include in their rhetoric asking people not vote for up and down ballot democrats like we are
  • So the proposal is that we only add new groups that want to join the effort as “sponsors” and not as coalition partners that have a say in our campaign. If there are groups that we believe align with our goals, then vote to make them coalition partners.

We need to do a better job of giving people more context when they jump in.

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