The following amendments were announced at the previous General Meeting 2024-01-11 General Meeting. If you have any amendments to these bylaws, please notify @WCU_Steering before the next General Meeting.
SECTION 3: QUORUM
Current Text:
A quorum of 10% of the membership in good standing is required for General Meetings.
Proposed Draft:
3.1 Determination of Quorum: The quorum for all General Meetings shall be equal to fifty percent (50%) of the average attendance of members in good standing at the General Meetings held during the preceding six months. This average shall be calculated immediately following the last General Meeting before an upcoming General Meeting.
3.2 Calculating the Average Attendance: For the purposes of determining quorum, “average attendance” shall be defined as the sum total of members in Good Standing present at each of the six most recent General Meetings, divided by the number of those meetings. Only meetings where official minutes were recorded and attendance was taken shall be included in this calculation.
3.3 Rounding: If the calculation of fifty percent (50%) of the average attendance results in a fractional number, the quorum shall be rounded up to the nearest whole number.
3.4 Record Keeping and Notification: The Secretary shall be responsible for maintaining accurate records of attendance at all General Meetings and shall calculate and inform the membership of the current quorum requirements in the minutes of the latest General Meeting as well as at the start of the upcoming General Meeting.
Description of Changes:
The proposed amendment redefines quorum as 50% of the average member attendance at the last six General Meetings, replacing the previous fixed 10% of membership. This calculation is based on the recorded attendance of members in good standing, rounded up to the nearest whole number. The Secretary maintains attendance records, determines the quorum, and informs members of the newest quorum. This approach aligns quorum with actual participation levels, ensuring that meeting decisions reflect active member engagement.
ARTICLE VIII: NON-CAMPAIGN ACTIVITIES
Current Text:
A non-campaign activity can gain democratic approval by being brought as a proposal to the general body at a General Meeting. The proposal will require a simple majority of general meeting attendees. For urgent actions between General Meetings, any member can bring a proposal with five co-signers to the Steering Committee. Should the Steering Committee vote not to approve the proposal or judge it to be non-urgent, it can still be approved at the next General Meeting.
Proposed Draft:
For urgent actions between General Meetings, any member can bring a proposal to the Membership. The action can be approved with quorum plus one approving the action, or three members in good standing, whichever number is higher. Steering Committee members cannot make up half or majority of the votes. If approved, the Steering Committee, Membership Committee, or a delegation will be in charge of accomplishing the action.
Description of Changes:
The proposed amendment the bylaws streamlines the approval process for urgent actions between General Meetings by allowing any member to propose actions directly to the Membership. It establishes a new voting threshold that requires either a quorum plus one or a minimum of three members in good standing to approve an action, whichever is higher, ensuring sufficient member participation. Additionally, it includes a restriction that prevents Steering Committee members from making up half or more of the vote to avoid overrepresentation. Finally, it specifies that upon approval, the Steering Committee, Membership Committee, or a designated delegation will be responsible for executing the action, and takes away the Steering Committees ability to block actions approved by the Membership.